Understanding AR Invoices Functional User Manual in Incentive Compensation

AR Invoices Functional User Manual

AR Invoices






AR Invoices Listing






View Invoice Details



Click on Any AR Invoice to open details page

Open Invoice



Click on Source Invoice ID to view details






Closed Invoice







Creating Virtual Invoice






Step 1: Click on Action
Step 2: Click Create Virtual Invoices



Step 3: Click drop down icon and select customer




Step 4: Click drop down icon and select Sales Rep(s)



Step 5: Click and Select Invoice and Due Date




Step 6: Click and change Quantity
Step 7: Select Item Checkbox
Step 8: Enter Remarks
Step 9: Click Save



System will redirect to source invoice and display success message




Back to listing page created virtual invoice display on top click on that



Virtual Invoices details page



After creating virtual invoice go to AR Credit Memos tab, where system generate credit memo against of invoice as per created virtual invoice



AR Credit Memos(Virtual) Details page click on source invoice id









Import AR Invoice





Step 1: Click the Action button 
Step 2: Select Import 






Step 3: Click Browse File and select the file you wish to upload 
Step 4: Click Upload to begin the import




Click on Valid Rows system will display uploaded file data valid




Click Invalid Rows system will display invalid data with remarks why invalid





Uploaded file valid rows data display as AR Invoices in listing page






Import Virtual Invoices







Step 1: Click the Action button 
Step 2: Select Import Virtual Invoices







Step 3: Click Browse File and select the file you wish to upload 
Step 4: Click Validate Invoice(s) to begin the import

Note

  1. source_invoice_no = AR Invoice ID (for against you want to make virtual invoice and claim for items)
  2. invoice date = Enter date as you want

 A. only past and current date not future date allow
 B. If user not enter date in file after upload system will be update date as source invoice start date

  1. customer code = (CRM-> Customers menu)

 A. Enter code as you want to make for virtual invoice
 B. Should not be same as source Invoice customer name)

  1. status = AR Invoice status (Closed OR Open)

  A. If user not enter status in file after upload system will be update status as source invoice status)

  1. linenum = As you want to enter ex 1, 2,3 etc.
  2. item code = Enter item code (As per AR Invoice details page you want to make for claim)
  3. uom = As per AR Invoice (item UOM enter same UOM)
  4. quantity = Enter quantity as you want to for claim (in Source AR Invoice quantity available 10 so your claim quantity will be 10 OR Less than 10 )


Step 5: Click on Submit






Step 6: Click Close








Above image is created virtual invoice details page as per import file





View Details & Reports





Step 1: Click the Action
Step 2: Select View Details


Add





Step 1: Click the Action
Step 2: Select Add New







Step 3: Enter Report Name and Select al other fields
Step 4: Click the Action
Step 5: Select Generate Report






After click on generate report system will display report






Notes
Note When you select Report Type-> Detailed View System will disable Report View Option






Notes
When Report Type-> Summary View system will enable Report View and Combine Months Options



Select options and  as step 4, 5 Click on Action-> Generate Report system will generate report









Click on Action System will display options








Click the Action-> Save Report





Save report display on listing page




Edit







Click on report system will open a details page edit anything and generate report

Duplicate Report





Step 1: Click on Duplicate Report Icon







Delete





Step 1: Click on Delete Icon
Step 2: Click Ok OR Cancel button as you want



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